Manage Your Calls Effectively and Using ACD PBX, Simplify Customer Service

ACD PBX is a feature in Business Phone Systems that answers incoming calls and sends them to a specific employee or department in a company. With ACD PBX, you set up rules and criteria in advance to decide where the calls go.

Calls can be split based on caller ID, business hours, support level, and IVR selections. This way, incoming calls get directed to the right agent or department without needing to dial a different number.

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ACD PBX  Automatic Call Distributor  Knot Networks LLC

Why Do Calls Automatically Distribute?

  • It's a victory for all when individuals can easily reach the appropriate agent with minimal delay.
  • ACD PBX is designed to handle large numbers of calls and enhance the productivity of contact centers. This adds to the importance of keeping clients satisfied across the call center.
Why Do Calls Automatically Distribute Knot Networks LLC
  • These are important numbers that should not be overlooked. Understanding the main reasons for unsatisfactory first call performance can help us grasp how automatic call distribution can be beneficial.
  • Around 90% of Call Center customers expect their issue to be resolved in just one call. According to SQM Group, a provider of analytics software, each additional follow-up interaction that could have been avoided leads to a 15% decrease in customer satisfaction with the brand.
  • Think about scenarios where a customer reaches out to the wrong person for a problem. This happens quite often. Consider how much a well-suited customer care representative can impact the overall customer experience.
  • Explore all the call routing options offered by your Phone System Provider. Features like automatic call distribution can help you manage more calls in a smarter, more efficient manner.
  • Even when an issue is apparent, underperforming contact center staff might require more authority to resolve it. They might also need more expertise or experience to handle customer calls effectively. Consider setting up call monitoring to listen to calls in real time or review past call recordings if unsure.

Choices For Acd Pbx Routing

  • Round-robin: Round-robin call distribution is the most straightforward method for routing calls. In your team, incoming calls are distributed in a predetermined order. For example, if you have five agents available, the first agent will take the first call. The second agent will receive the next call after the first one is answered, and so on. This cycle continues until the first agent receives a call again after the fifth agent has taken a call.
  • Sequential: With sequential call distribution, you establish a specific order for routing calls to particular agents.
  • Longest Idle: In uniform call routing, the inbound call is directed to the agent who has been available the longest. After handling a call, they return to the queue until they have the longest available window. This method distributes call traffic more evenly among team members, particularly those with shorter call handling times. For example, if you have five agents, the most recent call was taken by agent number one seven minutes ago, and the second-most recent call was taken by agent number two sixteen minutes ago.
  • Simultaneous: Concurrent call distribution causes all available agents' phones to ring simultaneously when multiple calls are being handled simultaneously. This routing method is suitable when speed is crucial for your organization. It also reduces the likelihood of calls going to voicemail. For instance, if three individuals are in a call group, their phones will ring whenever a new call comes in. The first person to answer the call takes care of it.
Choices For Acd Pbx Routing - Knot Networks LLC
  • Weighted: Managers can allocate a percentage of calls to specific agents, totaling 100%, using a weighted call routing approach. This approach is akin to a sales pipeline for new leads. Weighted call routing is particularly useful for training new employees or directing calls to your top-performing agents.